Event Management Guidance Plan 2025

This Guidance is aimed at individuals or community groups wishing to host an event within the East Dunbartonshire local authority area.

We hope it will provide useful advice and tips to help ensure your event runs smoothly.

If you would like to speak to us about organising local events, than please get in touch directly via our Events email address events@eastdunbarton.gov.uk.

Read more about:

• Getting started
• Licensing and permissions
• Funding
• Programming your event
• Council venues
• Promoting your event
• Plan ahead
• Post evaluation of your event
• Licence applications.

An event is an organised activity that invites members of the public to attend, either free of charge or by purchasing tickets.

There are many types of events, and many places and venues where events can take place, on either public or private land.

Various examples of event activity:

• Community celebrations such as a street party or gala
• Music festival or concert
• Sporting event, including fun run
• Food-themed event such as a farmers' market, beer festival or food festival
• Charity fundraising event
• Road-based activity, such as a parade, procession or march
• Christmas lights switch-on.

There are several processes and protocols to be adopted when organising an event and consideration should be given to a number of issues throughout the event planning process.

Pre-planning is key to a safe and successful event and – depending on the nature and size – adequate time requires to be built into the planning stage – taking account of lead-in times for Public Entertainment or other relevant licence requirements (in some cases 12 weeks) to ensure you will be able to meet the event end date.

Consideration should also be given to costs incurred when hosting an event, bearing in mind percentage increases which can be applied on an annual basis for specific licence requirements, as well as inflationary increases in infrastructure and service provision costs.

Make sure that the venue you have chosen for your event is adequate. Things to consider include:

• Impact on the local community
• Costs – is there a fee for booking your venue?
• Modes of transport/travel to and from the venue
• Access and car parking (including disabled access)
• Adequacy of emergency access and egress routes to the site – will road closures be needed?
• Suitability of the venue (i.e. avoidance of existing hazards – overhead power cables, lochs and ponds, etc)
• If you plan to use a public park, community groups should contact the Council – email parksandopenspaces@eastdunbarton.gov.uk or call 0300 123 4510.

There is also an Event Car Parking Process (for use of paid and unpaid Council-owned car parks). Applications are considered by the various service departments within the Council.

This is important and you need consider:

• The time of year and weather conditions (especially for an outdoors event) – Prior to determining the date of the event, consideration should be given to the time of year and the potential for adverse weather conditions should these change at short notice, e.g. icy or windy/stormy weather. Things to consider include:
  • Additional road and pavement gritting
  • Communication of changes to event, e.g. from outdoor to indoor
  • Cancellation
  • Re-directional signage
• Other events – Is the date likely to conflict with other activity within the area’s event calendar? On the other hand, it may also be that the proposed date for an individual or group event will bring added value in terms of numbers in attendance, economic impact benefits, etc.
  
  It may also be beneficial to check with Police Scotland or other Council service departments to ensure nothing precludes the event from taking place, e.g. planned road closures, maintenance of open spaces/play parks, etc. If in doubt, check it out.
• Day of the week – If the event appeals to schoolchildren or family activity, it may be more beneficial hosting the event on a weekend rather than a weekday
• The time of the event – Night time events may need lighting and if the event includes fireworks, British Summer Time lighting should be taken into account.

• Who is your target audience – in other words, who do you believe would have particular interest in attending the event – e.g. young children, families, teenagers, older people or people with disabilities? Marketing and promotional materials and activities can help to attract your target audience
• Make it clear on any marketing/promotional materials or social media posts who is organising the event
• Depending on the aim and the target group, you may need to consider additional facilities and stewarding/security, and set a realistic attendance level. If you are issuing tickets it may be sensible to number them and only distribute through named contacts or to use an online ticket management supplier.

Why are you holding this event? What are the goals and objectives?

How will you fund the event and how much will it cost to run? How do you apply for permission to hold the event? How will you recruit a team to deliver the event - will these be volunteers, professionals or a committee? Draw up a clear plan of action at the start and create a simple budget tracker to help manage expenditure.

• Decide on the activities that will be included in the event programme and remember to consider specific hazards such as water safety, fireworks, etc
• Determine what type of specialist personnel, equipment/infrastructure may be required. The following is an indicative list only and can vary largely dependent on the size and scale of your event and number of expected attendees
• • Health and Safety Adviser
  • Stewarding
  • Heras fencing
  • Pedestrian barrier
  • Lighting
  • Stage
  • Sound system
  • Radios
  • Portable toilets
  • First Aid/Ambulance cover
  • Fire extinguishers.

As the event organiser, you must make sure that you know what consents and licences are required relating to specific activity. This may range from the sale of alcohol, entertainment (particularly fun fair activity or marquees, stages, built equipment, etc), live music and road closures etc. An appropriate schedule should be drawn up to ensure there is adequate time to meet relevant service department deadlines. You should also make sure you know where to submit licences, application forms, public liability insurance forms, etc.

Please note, community groups and event organisers may be subject to requirements of Data Protection Legislation and need to treat any photographs taken by them as personal information. Consent is required for any photos which you plan to use (including social media). For more information, visit the SCVO website.

You need to consider the permissions and licenses required to ensure your event is legal, even if your event is free of charge to the public to attend, you may still require a licence, including:

• Open-air concerts
• Circuses
• Cinema screenings
• Fairgrounds
• Large fetes with tents for the public
• Concert halls
• Firework displays
• Live stage performances
• Musical shows
• Classic car shows
• Parades and public processions.

There are a number of local authority licences which may be required, including:

• Public Entertainment Licence
• Market Operator’s Licence
• Public Charitable Collections
• Public Processions
• Occasional Licence for the sale of Alcohol
• Raffles, Tombolas or similar
• Temporary Traffic Regulation Order (TTRO)
• PRS Music Licence
• Raised Structure Licence.

See below for more information on Licence Applications.

If you plan to play, use or perform music at your event, you will need to apply for a relevant licence from the Performing Rights Society (PRS).

Different licences are available, depending on how you plan to use music. For more information, visit the PRS website.

Securing funding for your event is fundamental to cover infrastructure costs (stage, lighting, Heras fencing, generators, barriers, etc), event content/performers, health and safety personnel, road closures, etc.

East Dunbartonshire has a Community Grants Scheme; one of the ways that the Council provides funding to the community and voluntary sector.

Any group that has a constitution, a bank account, is not for profit and aims to bring benefits to the residents of East Dunbartonshire can apply to the grants scheme. You do not need to have charitable status to apply.

The Community Grants Scheme is committed to encouraging and supporting community-led activities which result in a community benefit for East Dunbartonshire residents.

Applications for grants are assessed against the Local Outcomes Improvement Plan – visit the Community planning in East Dunbartonshire page - which sets out the priority outcomes for East Dunbartonshire and focuses on improving public services across the authority.

For further details, visit the Community Grants Scheme page.

Many funders will look for match funding – which is where a funder offers an equal amount of funding to an already confirmed amount. For example, if you know you have local business sponsorship totalling £5,000, you could apply for £5,000 match funding. Funders often look more favourably on events with existing financial support.

Remember to factor in funding deadlines. Some organisations have funding available all year round – others have set deadlines throughout the year.

This fund is for projects and activities that make communities stronger and more vibrant – led by the people who live in them. They support charities, community groups and people with great ideas – large and small. 

You can get more information from the National Lottery Community Fund website.

You can also email advicescotland@tnlcommunityfund.org.uk or call 0300 123 7110.

This is a way of raising finance by asking a large number of people for a small amount of money each. You can set up a profile for your event and set a target for funding.

Crowdfunding works well if you have a strong social media network and the ability to quickly connect with people across the world. The more eye-catching or unusual your project is, the more likely it is to attract interest. 

There are many sites that you can choose to develop your crowdfunding campaign. For more information, visit the Crowdfunding website.

The programme includes all of the activities that people can take part in and/or experience. This could be anything – including a live stage with bands or performers, fireworks, workshops, come-and-try sessions, markets or any other activity you have planned.

Key things you should consider:

You may wish to choose a theme that ties in with local and national contexts relevant to your area or that helps to tell the story of your event.

Consider key anniversaries and national/international occasions such as St Andrew's Day, Burns Night, Hallowe’en, World Book Day, Visit Scotland's themed years, etc. 

You may wish to connect with cultural organisations – e.g. East Dunbartonshire Leisure and Culture Trust, arts groups and artists, heritage and history groups, schools, further education institutions and choirs. Highlight what is unique and authentic to your area - e.g. the built environment (buildings, monuments, etc), food and drink (local recipes and traditions) and local stories.

Involving local businesses in planning and as part of the event will add value. As well as helping to generate footfall and income, a local business may provide sponsorship for live performances or operate a stall providing food and drink to visitors.

The Council has a wide range of facilities for hire at venues across East Dunbartonshire.

Facilities are available to book within:

• Schools
• Community centres
• Community halls
• Enterprise centres.

For more information on booking, visit the Booking a Council venue page.

Inclusion means making sure everyone can take part and experience your event. It is an important aspect of event planning.

Key things to consider:

• Accessible toilets
• Accessible ramp for stage access
• Accessible event spaces
• Quiet spaces that are autism-friendly
• Dementia-friendly events
• British Sign Language signing for films and performances
• Interpreters or translation of publicity into other languages
• Volunteering and mentorship opportunities for local people.

There may be a requirement to complete an Equalities Impact Assessment prior to your event to ensure equality and inclusion for all. This can be a prerequisite for some funders.

Guidance and advice on creating inclusive and accessible events is available from the VisitScotland website.

Design your event with your audience in mind.

Consult with your community – find out what they want to do or would like to see at local events, and who would be willing to help plan and deliver the event. This is a great way to generate ideas and find volunteers.

Visit other events for inspiration and ideas. Meet with organisations outwith your area.

Develop a marketing and promotional campaign to include the promotional platforms you intend to include, for example:

• Social media – Facebook, X, Instagram, TikTok, etc
• Poster campaign
• Promotional leaflets
• Website
• Advertising.

Keep your audience in mind. Who do you want to come to your event? What is it about your event that would make them wish to attend?

Set a budget to promote your event. As a guide, this should be around 10% of your total event costs.

Decide what you want to say about your event. Identify the channels you will use to reach your audience. 

Finally, create a timeline. Work backwards from the actual end date of your event. This should include any big milestones in the run-up to your event, when you would start your promotions and when you want to announce your event.

As your event gets closer, people will be looking for practical information.

Share details on how to get to the event, this could be pre-empted by using FAQs on social media or website platforms.

People might be using different methods of transport so provide information for people travelling by bus, train and car. There are a number of both free and paid-for car parks available throughout the East Dunbartonshire area.

For a full list of free and paid-for car parks, visit the Pay and display car parks page.

Fee-levying car parks charge for parking Monday to Saturday, 9am to 5.30pm, with no restrictions in the evenings or on Sundays.

Currently the charges are:

• 0-2 hours - £2
• 2-3 hours - £3
• 3-4 hours - £4
• Over 4 hours - £6.

Provide information about any available park and ride facilities, disabled access parking and road closures.

Provide site location maps/plans of the event locations and programmed activity expected at each of them.

Encourage sustainable transport where possible, utilising cycle and walkways, particularly to and from town centres. For more information on active travel, visit the Active Travel Strategy 2023-30 Evidence Summary.

Consider sending a preview media release, photos and/or video to local media outlets (newspapers, social media groups, etc).

It is a good idea to consider all scenarios for your event. Establish what communication channels are available to cascade messages to your expected attendees if there is an emergency or if the event needs to be cancelled at the last minute (e.g. bad weather).

All your plans should be in place for a safe and well programmed event. You will have prepared your event day schedule and set your contingency plans.

Be online a couple of hours before the event begins to start the ‘pre-event buzz’ on social media. Answer any questions and encourage any last-minute decision-makers to come along to your event.

• Use social media to showcase how your event is shaping up, feel-good factor, community spirit, etc
• Use Instagram and Facebook stories to show a real timeline of the day – from set-up to the event finale
• Decide on an event hashtag and use where possible
• Create a Facebook photo album and encourage attendees to tag and share pictures of themselves. Remember to share content from people who have posted about your event and give them a positive reaction
• Send out a media release highlighting the success of your event. Detail how many people attended, include a quote from one of the organisers and/or an act taking part and share some of your best pictures of the day
• Keep a record of all your media coverage. 

Digital channels are a great way to spread the word about your event. They allow you to get your message to the right audience for a minimal cost, or potentially free of charge, and you can measure how effective your activity has been.

Be social – create a Facebook, X, Instagram and/or blog account.

• Create an event page on Facebook and invite people you know to join it
• Create a hashtag (e.g. #GalaDay) for your event and use it on X, Facebook and Instagram
• Ask volunteers, service providers and community groups to share details on their own social media networks
• Provide facts about your event that people can share
• Ask volunteers to submit videos, pictures or written pieces of content for your channels and share
• Run mini-competitions before the event.

If you have budget, consider boosted posts or creating adverts on your social media channels to widen your reach. If you are developing an event that you want to happen in future years, you might want to create an event website.

Research relevant ‘what’s on’ guides in your area and look to promote there if possible.

Printing promotional materials to advertise your event can be expensive and the sustainable aspect of materials has to be considered. However, for a certain demographic audience who perhaps do not have access to digital technology, it is worth considering the use of leaflets. Printed materials should include “what’s on, when, where, ticket costs, travel information, etc”.

Ask local businesses in advance if they would be willing to display an event poster. Use both sides of any flyers. Get a team of volunteers to help you distribute flyers and posters. Send your flyer to people who may have attended your event previously and hand-deliver flyers to homes in areas or streets you would like to attract to your event.

Create a list of local clubs – such as bowling clubs, Brownies, Scouts, etc – and ask them if they will take posters or leaflets. Hand out your flyers at any events which are taking place ahead of yours (remember to ask for permission first). Check out any local noticeboards you can display your poster on. 

Make a list of local newspapers, magazines and social media groups in East Dunbartonshire and contact them to let them know about your event.

Perhaps ask a local celebrity to be involved in your event. Contact local radio and ask them if they would like to interview you.

If your budget allows, you could purchase adverts in local newspapers or magazines. Remember when booking adverts in newspapers, newsletters or magazines to check the deadlines.

Consideration needs to be given to the estimated attendance to determine potential toilet requirements for the event. The Purple Guide provides a model, but this may need alteration dependent on the profile of the event. If permanent toilets are to be considered then their suitability and maintenance requires to be examined throughout the event. Dependent on the size of the event you may also need to consider:

• Drinking water provision
• Refreshments and food
• Lost and found children
• Missing persons
• Baby changing facilities
• Lost property.

Any event organiser should carry out a medical risk assessment and consider the following:

• First Aid and Ambulance cover
• Attendance levels/attendance profile and age groups
• Access and egress
• Layout of the site
• Structures on the site
• The activities at the event
• Health, safety and welfare at the site.

The provision of adequate numbers of trained personnel and resources such as First Aiders, Ambulances, Paramedics etc should be provided in accordance with The Purple Guide.

Adequate provision will be required and there are a number of providers who can supply this service – you should ensure that they are competent and well trained. You must not rely on the NHS ‘999’ service for your event.

If there is a requirement for First Aiders or an appointed person, there will be a requirement ratio of First Aiders to number of attendees. St Andrew’s Ambulance Service is a reputable provider of First Aid and there will be a cost implication for this provision.

If it is determined that your event would benefit from a temporary road closure then you should contact the Council’s Roads Service and ask for the Traffic Section on 0300 123 4510. Please note you will require at least 6 week’s notice to allow provision for associated legal paperwork.

The event organiser will require to pay the costs associated with the legal paperwork for the temporary road closure and be responsible for their own traffic management contractor to implement the signing on the day of the closure, e.g. diversion routes.

See Licence Applications section for more information.

Permission requires to be sought – via an application form (Permission for Community Groups and Charities to Erect Event information on Council Street Furniture Form) – for temporary signage/bunting to the Roads and Neighbourhood Services Department.

Complete the event information on Council street furniture permission form

If any food is being provided by food vendors (e.g. snack van, ice cream van, etc) or as part of a market stall provision, there is a requirement to complete a Food Safety Checklist Form to be submitted to the Council’s Environmental Health Department for their approval/checking. An Environmental Health Officer may also be in attendance at the event to carry out appropriate checks.

Complete food safety checklist form

If it is the intention to have market stall operators at the event, it would be advisable to have the stallholder complete a Stallholder Application Form in advance of trading. The stallholder must provide a copy of their own Public Liability Insurance. There may be a requirement for a Market Operators Licence. See the section on Licence Applications for more information.

Complete a stallholder application form

Service providers operating for the duration of the event should undertake their own risk assessments and provide copies of their Public Liability Insurance. These form part of the requirements for a Public Entertainment Licence and if employing the services of a Health and Safety expert, must be vetted by them.

Fireworks

For major displays, particularly those involving Category 4 ‘professional’ fireworks or a very large number of spectators, a more robust approach is obviously needed.

It is recommended that you procure a pyrotechnic specialist who will manage the set up in conjunction with a Safety Adviser.

• Plan and mark out the areas for spectators, firing fireworks (and a safety zone around it), as well as an area where the fireworks will fall
• Think about how people will get in and out of the site. Keep pedestrian and vehicle routes apart if possible. Mark exit routes clearly and ensure they are well lit. Ensure emergency vehicles can get access and egress to/from the site
• Appoint enough stewards/marshals. Ensure they understand what is required of them during the event and that appropriate procedures are in place, should an emergency arise. Include relevant contact numbers for emergency personnel
• Contact the emergency services and local authority. If your site is near an airport you may need to make the airport aware.

• Where possible use local suppliers
• Use recyclable materials where practicable
• Encourage good public behaviour through event infrastructure, e.g. water refill points, recycling, bike parking, use of public transport, etc.
• Compile a toolkit containing information, tips and advice which organisers should consider as they take forward their projects, considering our sensitive environment and the Council’s commitment to reducing carbon outputs
• Reduce carbon emissions utilising park and ride facilities
• Incentivise use of sustainable transport to events – e.g. walking/cycling
• Ensure refuse waste is gathered appropriately, using recyclable bins, litter picks, etc, and disposed of at recycling centres.

Visit Scotland has additional information from a Health and Safety perspective that you may wish to consider for event planning. For more information, check out the VisitScotland website.

It is important to take some time after your event to evaluate what went well, what your audience enjoyed/didn’t enjoy and what can be done to improve future events.

The best form of feedback is from those who attended and your delivery team. This can be captured on the day by surveying attendees or in a post-event if you have contact details for your visitors.

It is good practice to find out where your visitors travelled from, their overall opinion on the event, value for money, views on the programme of activity, if they would be likely to return and what else they would like to see as part of the event.

Feedback should then be used to shape future events. Event evaluations can also strengthen future funding applications. If you are able to demonstrate how many people attended, where they came from, the likelihood that they will return and any economic benefits/impacts your event has had on the local area, then there may be the potential to attract future business sponsorship. 

A Public Entertainment Licence (PEL) is required for the use of premises as a place of public entertainment. This means any place where members of the public are admitted or may use any facilities for the purposes of entertainment or recreation of any of the following types:

1. Concerts, plays, musical performances (whether live or recorded), dance performances, other performances, lectures, talks, festivals, dances, discos, raves and other such events, whether indoor or open air
2. Sporting events unless if held at an athletic or sporting ground intended for that specific type of event*
3. Fetes, gala days and similar events*
4. Fairgrounds or pleasure parks
5. Highland games and agricultural shows*
6. Shows or exhibitions*
7. Circuses
8. Exhibitions of performing animals
9. Fireworks and bonfire displays
10. Billiards, snooker, pool and other games*
11. Indoor  bowling*
12. Paintball games, laser or war gaming and other laser displays
13. Sunbeds, saunas, health clubs or gymnasia
14. Indoor and outdoor go-karting
15. Indoor skating rinks (including facilities for indoor roller skating and skateboarding) and ice rinks*
16. Activities involving shooting, including but not limited to, shooting ranges, archery or clay pigeon shooting
17. Fisheries*
18. Children’s play centres*
19. Trampolining
20. Indoor climbing.

If you intend to feature any of these activities then you are required to apply for a Public Entertainment Licence in advance. It is an offence under Section 7(1) of the Civic Government (Scotland) Act 1982 to use a premises for public entertainment without a licence.

You should include as much information as possible about the event and whether or not there is food/music, expected number of people and whether or not service providers have Public Liability Insurance. If it’s a large event (over 150 people) the Council’s Licensing team will determine whether a PEL is required, or similar.

A PEL may not be required if the premises are already licensed under a different licensing regime. If you are in doubt about which regime applies you should contact the Council’s Licensing Team for advice.

You can email civic.licensing@eastdunbarton.gov.uk or call Customer Services on 0300 123 4510.

Exceptions

The Council is keen to ensure that a PEL is only required where necessary and that the licensing regime does not unduly impact upon events organised at a community level unless for events where this is appropriate.

For the events or activities followed by an * above, a PEL is not required where ALL of the criteria (numbered 1-4 inclusive) below are met:

1. The event or activity is organised and held by any charity, religious, community, youth, sporting, or other non-commercial group
2. The event or activity is provided to an audience of fewer than 300 persons at any one time and the organiser of the event has in place and operates appropriate steps to monitor and control attendance during the event so that attendance does not exceed 300
3. The event or activity is not commercial in nature and any charge for entry of money, money’s worth or by donation is solely for the purpose of fundraising
4. The event or activity does not involve the use of temporary raised structures, mechanical amusement rides, inflatable structures or temporary enclosed or semi-enclosed structures, such as tents and marquees – excepting gazebos which do not exceed the size of 3 meters by 6 metres.

If you are in doubt whether an exemption applies you should contact the Council’s Licensing Team for advice - email civic.licensing@eastdunbarton.gov.uk or call Customer Services on 0300 123 4510.

Application

Applications for a PEL are subject to a fee and should be made in writing on the relevant form. Applications must be signed by the applicant or their agent.

For ALL PEL applications, the Council require the completed application at least 12 weeks in advance of the event. Applications submitted outwith the 12-week period must be accompanied by a letter of good reason detailing why the application is late and why it should be accepted. In such cases the decision to accept a late application is one made at the discretion of the Chief Solicitor and Monitoring Officer exercising powers delegated under the Council's Scheme of Administration.

The Council has no discretion to accept late applications that do not allow for a clear 28-day statutory consultation period before the proposed event.

If your application will last six weeks or less an application for a temporary PEL can be made.

There are three ways of applying:

• Download an application form and submit it to the address shown
• Obtain an application form by contacting the  Licensing Team by email – civic.licensing@eastdunbarton.gov.uk – or by calling Customer Services 0300 123 4510 and submitting it to the address shown
• Apply online via the button below.

The following is a standard condition of the Council for PELs for events:

• The licence holder shall not release, or allow the release, of helium balloons or sky lanterns during any licensed event.

All applicants are asked to accept this condition before any licence is issued. If an applicant wishes for the condition not to be applied, then the application will be referred to the Civic Government Appeals Boad for a determination.

Applications for events must include:

• Public Liability Insurance for each attraction
• ADIPS/PIPA certificate for each attraction
• Risk Assessment for each attraction
• Layout plan
• Traffic Management Plan
• First aid provision
• Risk Assessment
• Stall information (if applicable)
• Snack vans – Mobile Unit Certificate of Compliance for each vehicle.

For information on licensing fees, visit the Civic Government Licensing Fees page.

If you wish to sell alcohol at an event then you must obtain an Occasional Licence. This will include when alcohol is provided as part of an entry fee, etc.

Only the holder of a premises licence, the holder of a personal licence or a representative from a voluntary organisation can apply for an Occasional Licence. An Occasional Licence is for sale of alcohol and is separate to any licence required for other activities, e.g. Public Entertainment Licence or Market Operator’s Licence.

The application for an Occasional Licence must be made at least 28 days in advance.

An Occasional Licence will be valid for no more than 14 days.

Conditions will be attached to a licence. A voluntary organisation may only be issued an occasional licence if they have not had more than four occasional licences that last for four days or more, or more than 12 licences that last for less than four days and that the licences issued do not cover more than 56 days in a 12-month period.

There are two ways of applying:

• Download an application form to be completed and submitted
• Apply for an occasional licence online via the Government website.

The Occasional Licence application must state if a marquee is proposed as Scottish Fire and Rescue must be consulted.

The fee for an Occasional Licence currently is £10.

The completed application and fee should be returned to Kirkintilloch Community Hub, 2-4 West High Street, Kirkintilloch, G66 1AD, 28 days prior to the event.

A temporary Market Operator (MO) Licence is valid for a period of six weeks and would cover any markets proposed within that period. A full licence is applied for annually and the application should state the proposed dates for the market and the frequency, i.e. fortnightly, monthly, etc.

For both applications, a layout plan, Public Liability Insurance and details of the stalls require to be submitted with the application. Both applications are normally sent for a 28-day consultation to Police Scotland, Scottish Fire and Rescue, and various Council services. Any request to shorten the consultation period would need to be made in writing, setting out reasons for the request and this would be considered by the Chief Solicitor & Monitoring Officer. This only applies to temporary licence applications. A Site Notice should be displayed at the proposed market area for a period of 21 days from the date the application is submitted.

 Applications should be submitted at least 12 weeks prior to the event.

For information on licence fees, visit the Civic Government Licensing Fees page.

To apply, visit the Apply for a Market Operator Licence page.

• No two charities will be allowed to collect in the same area at the same time
• Dates should be checked with Community Hub staff before applications are submitted in order to ensure the date and location is free. The Hub staff would mark the charity provisionally in their diary whilst waiting on application.
• Applications submitted at least 4-6 weeks in advance

There is no fee for this permit.

Apply to hold a public charitable collection.

On completion, the Public Charitable Collection Form can be posted to Licensing Team, East Dunbartonshire Council, Broomhill Industrial Estate, Kilsyth Road, Kirkintilloch, G66 1TF, or it can be delivered in person to Kirkintilloch Community Hub, William Patrick Library, 2/4 West High Street, Kirkintilloch G66 1AD, , Milngavie Enterprise Centre Ellangowan Court, Milngavie, G62 8PH, Bishopbriggs Community Hub, Bishopbriggs Library, 170 Kirkintilloch Road, Bishopbriggs G64 2LX, or Lennoxtown Community Hub, Main Street, Lennoxtown, G66 7JJ.

• Should any event include a procession then notification of this must be provided to the Council
• A clear 28 days is required to process the notification.

Apply for a Public Procession Licence.

On completion, Public Procession Forms should be posted or delivered in person to Kirkintilloch Community Hub, 2-4 West High Street, Kirkintilloch, Glasgow, G66 1AD, , Milngavie Enterprise Centre Ellangowan Court, Milngavie, G62 8PH, Bishopbriggs Community Hub, 170 Kirkintilloch Road, Bishopbriggs, G64 2LX, or Lennoxtown Community Hub, Main Street, Lennoxtown, G66 7JJ.

If there are any objections made to an application for a licence then the application will be referred to Civic Government Appeal Board for consideration (apart from Occasional Licences which are referred to the Licensing Board).

Accordingly, applicants are encouraged to submit applications as soon as possible and before the deadline so that a Board meeting can take place if there are objections.

Any temporary road closure would require a temporary order through our Legal Services and there is a two month’s notice requirement. The cost for a temporary road closure by order is currently £900, which covers the costs of the advert being placed in the local newspaper.

Following application, the event organiser will be required to arrange with a traffic management contractor to submit a diversion route signing plan for approval. Please note that there are additional costs for this which would be between the event organiser and the Traffic Management Contractor. 

The event organiser would require to send a letter or email to Roads & Neighbourhood Services – email Roadworks@eastdunbarton.gov.uk – requesting a temporary road closure at least six weeks in advance of the event. This notice is required as an order needs to be promoted by Legal Services through Section 16A of the Road Traffic Regulation Act 1984.

A traffic management plan will require to be submitted to the Roads Service by a traffic management contractor engaged by the event organiser. The road closure should be signed to the Council's satisfaction. The cost for signs, cones, etc, associated with the road closure would be a commercial matter between the event organisers and the traffic management company.

If an event requires a temporary road closure then the event organiser requires to submit a temporary road closure diversion route plan.

Diversion Route Plan for Union Street, Kirkintilloch

The organisers require the written approval of all residents whose vehicular access arrangements will be adversely affected by the temporary road closure.

Access and egress will be required to be maintained to all affected areas at all times for emergency service vehicles.

The organiser of the event is required to obtain permission from Police Scotland.

A temporary raised structure in this context applies to any platform, staging, stand or similar structure to be used for seating or standing accommodation. It does not relate to a tented structure which is in direct contact with the ground, but could apply if for any reason this is raised off the ground. Common examples of structures requiring permission are:

• Temporary grandstands, e.g. tiered seating at circuses, golf events, etc
• Stages at concerts, highland games, etc
• Media platforms, e.g. for cameramen
• Siting of trailers, etc, for use as a stage
• If it is proposed that the raised structure will remain in its completed state for more than 28 days in any 12-month period, it will be necessary to make an application for a Building Warrant as required by Section 8 of the Building (Scotland) Acts 2003.

This licence may be subject to a fee of £150.

To apply, visit the Apply for a temporary raised structures permit page

For further information, please contact the Building Standards Service on 0300 123 4510 or email buildingstandards@eastdunbarton.gov.uk