Introduction
As part of our wider digital transformation programme, we have now completed Phase 1 of Oracle Fusion. The Council has now replaced all Finance and Procurement Systems. This includes Oracle EBS, iProc and Ash Debtors.
Our new system is cloud based, delivered as a suite of modules, and built with security as a priority. Therefore, Fusion will ensure the Council has an improved, easier to use and more efficient Finance and Procurement system in place.
We have put together a step-by-step guide of what to do if you have a question on Fusion.
Jump to section:
- Why did we replace the existing system?
- Fusion Champions
- Support Structures
- Quick Reference Guides
- Oracle Fusion FAQs
- Procurement procedures
Why did we replace the existing system?
Oracle Fusion uses the latest technology and industry best practice. Other improvements include:
- Cloud based – ability to access anytime, anywhere
- Updates – quarterly system upgrades are pushed out automatically by Oracle
- Single source of truth – all Finance and Procurement data from one source helps with efficiencies
- Enhanced user experience – all data from one source
- Supports the overall Council strategy – maximising self-service
- The Procurement team will create a Fusion Purchase Order when the system is operational. This Purchase Order number will be sent to the requestor to confirm goods/works have been received/completed by updating the relevant purchase order.
- The Fusion Purchase Order will reference the emailed Requisition and PO number to ensure the Supplier/Contractor does not duplicate any Deliveries/works/charges to the Council.
Fusion Champions
We have recruited a team of Fusion Champions in each service area. You can find your Fusion Champion in the table below.
| Service Area | Fusion Champions |
|---|---|
| Assets & Facilities | Allan Donoghue, Richard Smith, Gemma Magee, Graeme Crichton, Evelyn Wylde, Michael Martin, Aidan Maguire, Paul Don |
| Community Services | Allan Band, Jackie Sullivan, Clive Lewis, Lynsey Rowe |
| Customer Services & Organisational Development | Alan Muir, Hayley Manson, Lauren Mirzai |
| Education (schools) | Janice Atkinson, Catherine MacKenzie, Bernadette Gormal, Jackie Swan, May Kerr |
| Education (other) | Samantha Moore, Shona Linden, Claire Pearson, Jennifer Hinshelwood |
| Finance & Digital Services | Stephanie Walsh, Carol Smith, Elaine Kennedy |
| Health & Social Care Partnership | Arlene Walker, Shirley Bowman, Scott Mundt, Pauline Shaw, Lynsay Haglington, Martin Will, Donna Gibson, Irene Fellowes, Alasdair MacLeod, Alex O'Donnell |
| Legal & Regulatory Services | Lesley McKenzie |
| Roads & Neigbourhood | Amir Manesh, Andrew McLanaghan, Stewart Grainger, Lesley Ann Durnan, Maureen McColl, Ryan Gorman, Scott Haviland, Linda Gribben, Stephan Egan, Pamela Grieve, Mary Coulshed |
Support Structures
All current users of the existing Finance system will be undergoing training before gaining access to Fusion.
Quick Reference Guides
Quick Reference Guides are now available for the below users:
Accounts Receivables
Manager Approvals
- Approve Purchase Requisition through Email
- Approve Purchase Requisition through Oracle Fusion
- Requestor Initiated Change Order Approval
Self Service Procurement
- Update Requisition Preferences
- Creating Catalogue Requisitions
- Manage Requisitions
- Receipt Corrections – Correct Receipts
- Receipt Corrections – Return Receipts
- Non-Catalogue Smart Form Requisitions
- Purchase Order Receipts
- Process Requisition, Purchase Order Creation
- Creating a Requisition using Punchout
- Purchase Order Amendments
- Self Serve Procurement Reassigning Approvals and Setting up a Vacation Rule
Finance
You can also refer to our Oracle Fusion FAQs
If you are unsure what type of training you will require, please speak to your Fusion Champ or email the project team on fusion.support@eastdunbarton.gov.uk
Procurement procedures
The usual Procurement procedures will remain in place with Fusion, so please refer to the Procurement Documents section of The Hub For those colleagues unable to access The Hub please speak to your Line Manager who can provide you with the relevant forms.For new users the form is also available at the bottom of this page.