Technical Notes 2025, Issue 216 - Council By-Election Ward 3 Bearsden South Key Dates (4)
Details:
- This is the latest in a series of Technical Notes to update Members on arrangements for the by-election in Ward 3 – Bearsden South.
- Members will be aware that the By-election is scheduled to take place on Thursday 29th January 2026.
- Further dates have been confirmed as arrangements proceed. As previously indicated, there are numerous key dates which will be of interest to Members.
- The Appendix to this Technical Note sets out and updated version of the key dates and deadlines between now and polling day. Some dates or times have still to be determined e.g. postal vote opening session at the count venue on the day of the Poll. The timeline will be updated as arrangements are made, and Members will be updated accordingly.
- Members will be aware that the previous timeline indicated that the count would take place at the Allander Sports Centre. However, following a site visit, it is clear that the logistics of setting up and breaking down a one-ward count are better suited to Kilmardinny House, both in terms of scale and levels of disruption. Accordingly, the election count will take place at Kilmardinny House.
- If any Member has any questions regarding the By-election, please contact Karen Donnelly or Lesley McKenzie in the first instance.
Appendix - Key Dates
Appendix - Key Dates
| Event | Working days before Poll, where applicable (deadline if not midnight) | Date |
|---|---|---|
|
Publication of notice of election |
35 days |
Friday 5 December 2025 |
|
Receipt of Nominations – Marina HQ Meeting Room – By appointment only |
34 days |
Monday, 8 to Tuesday 23 December 2025 from 10.00 am to 4.00 pm |
|
Deadline for delivery of nomination papers |
34 days |
Tuesday 23 December 2025 (4pm) |
|
Deadline for withdrawals of nomination |
34 days |
Tuesday 23 December 2025 (4pm) |
|
Deadline for the notification of appointment of election agent |
34 days |
Tuesday 23 December 2025 (4pm) |
|
Publication of Notice of Poll |
23 days |
As soon as practicable after 4pm on Tuesday 23 December 2025 |
|
Issue of Poll Cards |
N/A |
Monday 29 December 2025 |
|
Candidates and Agents Briefing - Teams |
N/A |
8 January 2026 (4:30pm) |
|
Deadline for receiving applications for registration |
12 days |
Tuesday 13 January 2026 (midnight) |
|
Deadline for receiving new postal vote and postal proxy applications, and for changes to existing postal or proxy votes |
11 days (5pm) |
Wednesday 14 January 2026 (5pm) |
|
First issue of Postal Votes |
N/A |
Friday 16 January 2026 |
|
Postal Vote Opening Sessions – Tom Johnston Chamber |
6 days |
Wednesday 21 January 2026 (2pm) |
|
Deadline for receiving new applications to vote by proxy (not postal proxy or emergency proxies) |
6 days (5pm) |
Wednesday 21 January 2026 (5pm) |
|
Deadline for receiving new applications to vote by proxy (not postal proxy or emergency proxies) |
5 days |
Thursday 22 January 2026 |
|
First date that electors can apply for a replacement for lost postal votes |
4 days |
Friday 23 January 2026 |
|
Postal Vote Opening Sessions – Tom Johnston Chamber |
N/A |
Friday 23 January 2026 (1pm) |
|
Postal Vote Opening Sessions – Tom Johnston Chamber |
N/A |
Monday 26 January 2026 (1pm) |
|
Postal Vote Opening Sessions – Tom Johnston Chamber |
N/A |
Wednesday 28 January 2026 (1pm) |
|
Polling Day |
0 (7am to 10pm) |
7am to 10pm Thursday 29th January 2026 |
|
Postal Vote Opening Sessions – Tom Johnston Chamber |
N/A |
Thursday 29 January 2026 (1pm) |
|
Deadline for emergency proxy applications |
0 (5pm) |
Thursday 29 January 2026 (5pm) |
|
Postal Vote Opening Session – Kilmardinny House |
0 |
Thursday, 29 January 2026 at time TBC |
|
Last time to alter the register due to clerical error or court appeal |
0 (9pm) |
Thursday 29 January 2026 (9pm) |
|
Last time for re-issue of spoilt or lost postal votes |
0 (10pm) |
Thursday 29 January 2026 (10pm) |
|
Count – Kilmardinny House |
0 |
Thursday 29 January 2026 at 10.00 pm |