Detached Youth Project Grant Guidance

Levelling Up Background

East Dunbartonshire Council are seeking to grant fund a new partner organisation to deliver a detached street youth work programme to support young people improve their skills and confidence and who are at risk of engaging in anti- social behaviour.

The project will be funded through the UK Shared Prosperity Fund (Investment in Communities theme).

We are awaiting full details for the SPF including reporting requirements and grant compliance conditions etc.

Applications should be submitted to Drummond Stewart- Drummond.stewart@eastdunbarton, by Wednesday 15 March 12noon.

Please complete and submit the general application form and the grant application probity form.

Outcome and aims

The outcomes the project will work towards supporting young people achieve National Youth Work outcomes and specifically work towards;

Improved life chances and skills for young people

Improved health and attainment for young people

Improved intergenerational understandings

Improved civic pride

Reducing crime and anti –social behaviour

Improved community safety

Reporting and self-evaluation

A list of key performance measures will be agreed between East Dunbartonshire Council and the delivery partner and delivery partner will report on these four times per year. There will also be a requirement to provide a weekly update on project activities.

The project will be expected to use How Good is Our Community Learning and Development to undertake regular self-evaluation.


The timescales for the project will be from May 2023 to April 2025. There will be a mid- project review in February 2024. A total budget in the region of £227,000 will be available. Funding will be claimed from East Dunbartonshire Council quarterly in arrears.

Project Steering group

A steering group will be set up by EDC involving EDC Youth Services, Police Scotland, Community Safety and the delivery partner to help oversee and support project implementation. Our delivery partner will be expected to attend Steering group meetings to provide progress reports.

Key elements of the project

Detached youth work

The delivery partners should deliver detached youth work in keeping with Youthlink Scotland principles of detached youth work. This is detailed here: detached-outreach-final.pdf ( [opens in a new window]

The core aims of Detached Youth Work project are:

  • to build meaningful relationships with young people based on mutual trust, respect and understanding
  • to support young people's personal, social and emotional development
  • to deter young people away from becoming involved in anti-social behaviour
  • to help keep young people safe

Detached youth work is a model of youth work delivery with workers going to where young people are; this can be in parks, ball courts, shopping centres or streets/neighbourhoods

Detached youth work should establish contact and partnership working with other service providers including EDC Young Peoples services, community organisations, voluntary sector youth work providers, Community Wardens, and Police Scotland.

Workers wear ID badges with the organisation logo, and provide information regarding our website, social media channels and contact details for anyone wishing to verify who they are. Detached youth work should always be delivered at a minimum in pairs of workers.

As with all youth work, there is a voluntary nature to the relationship between the workers and the young people. Props and freebies can be utilised to help. As with all youth work, there is a voluntary nature to the relationship between the workers and the young people. Props and freebies can be utilised to help facilitate engagement and 'break the ice'; this can include food/drinks, resources, street football, games, leaflets etc.

Young people are given information the project and what it can offer, and are asked information about themselves. Young people always have autonomy to not engage or not answer any of these questions. This is a time to learn about young people and what they want, offer emotional support and, with their guidance, develop a programme of intervention. This may include setting up of clubs or arranging educational visits, offering education around substance misuse or health, or creating opportunities for learning skills such as arts or sports. Some individuals may require very specific support including being referred and accompanied to other agencies.

Data should be captured and recorded to ascertain numbers of young people, who those young people are, (ages, gender, location etc.), and the outcomes achieved through working with them. The relationships between workers and young people are based on trust and co-operation so that explanations can be given to young people as to why information is needed and

No personal details are recorded without the young person’s consent, however, youth work does not practice absolute confidentiality, for e.g if there are safeguarding concerns and information regarding the young person needs to be shared with appropriate agencies to keep them safe.

Prior to any detached youth work delivery, the project should have the following in place as a standard;

  • Risk assessments
  • Insurance
  • Policies and procedures, including Safeguarding, Health & Safety and Equality & Diversity
  • All workers are recruited in line with safeguarding polices.

Much of the programme should take place in the evenings and weekends and staffing contracts should reflect this. There will also be a need for day time provision especially during school holidays.

The project should work in all areas of East Dunbartonshire although there should be a focus on the PLACE communities e.g. Lennoxtown, Hillhead and Auchinairn.

There may also be an opportunity to develop proposals regarding use of council premises and resources e.g. community centres, football pitches, street sports to help with project delivery.

What type of Provision are we looking for?

We are keen that potential grant applicant partners use their expertise, local knowledge and links with other partners to develop creative and innovative programmes. The grant programme will allow providers to come forward with their own ideas and suggestions for new services and provisions based on evidence of need and consultations with young people.

This grant programme will support detached youth work provision across East Dunbartonshire for all young people. 

Providers are encouraged to use their own knowledge and outline their own approach.

Who is Eligible to Apply?

 Third sector , public, private and further/higher education sector organisations are all eligible to apply. If you are applying as a partnership, the lead partner should apply, and detail partners involved. The lead partner would be responsible for the overall management and delivery of the project including budget management and monitoring and reporting requirements. 

 What Makes a Good Application? 

Observe a word limit of 700 words for each question. 

Please do not attach appendices or documents as these will be deleted.

Please consider the scoring criteria below when writing your application. 

Please write succinctly and in plain English. Use short sentences and avoid acronyms and jargon. There is no need to use formal or flowery language. What is key to a good application is being as specific as you can and assuming the reader knows nothing about your organisation, track record and project even if you have received local funding before to do similar.

Ideally you will provide a clear picture for the reader of what you intend to deliver, how you will do this, and what difference it will make to young people

Please consider the national youth work outcomes and principles of youth work when designing your project and when describing/evidencing this in the application. 

Where Does The Funding For The Grants Programme Come from And What Can It Be Used For? 

Funding comes from the new UK Governments Shared Prosperity Fund. Background on the fund can be found here at this link: UK Shared Prosperity Fund: prospectus - GOV.UK [opens in a new window] 

Eligible Spend

Only direct delivery costs will be considered as eligible grant expenditure and a maximum of 10% of total staff costs can be included in the cost breakdown for organisation overhead costs.

Decision Making

An Assessment Panel will manage the assessment and scoring procedures following the Council’s grant processes.

Scoring Criteria



 Questions and weighting 






Project content and delivery 




Knowledge, (including local knowledge) expertise, previous experience, past performance.

2.6, 2.8



Participant engagement and accessibility and inclusivity of provision.




Knowledge /experience/ policies around risk and safeguarding




Value for money

3.0 , 2.7, 2.12



Each section will be assessed on the basis of:


Assessment Criteria


Excellent Quality that surpasses the requirements of the East Dunbartonshire LEP. Indicates an excellent application with detailed evidence and no weaknesses.


Good Quality that meets the requirements of the EDLEP with good evidence throughout and few weaknesses.


Reasonable Quality that meets the requirements of the EDLEP. The response is generally good, but lacks sufficient detail in places, which highlights a number of weaknesses. 


Poor Quality which poses reservations for the EDLEP. Lacks convincing detail of the supporting evidence and/or has substantial weaknesses.


Unacceptable Quality which poses serious reservations for the EDLEP. Limited or no detail of the proposed approach and/or has substantial weaknesses. 


No submission/submission not relevant

Notification of Successful Applications

Notification of outcomes will be communicated by the end of March 2023. Full details of the payment process and terms and conditions of grant, including monitoring and reporting requirements will be included. The grant offer may be indicative or “subject to” an award of government funding as we are still awaiting confirmation of budgets for that period. The full terms and conditions of grant are currently being developed.

Any other changes to the programme including a change in what was specified in grant applications will require approval in advance.

Grant payment process

Public Sector Funding dictates that grant payments require to be accounted for in the financial year of delivery.

A maximum of 25% of project costs may be paid up front at the project start date but a payment schedule will be discussed with the applicant and will be reflected in the award of grant letter.

Applicants will be required to submit quarterly claims, or more frequently, as appropriate. All claims must be supported by the required proof of spend. Applicants will be required to invoice East Dunbartonshire Council after the claim has been approved. Payments will be processed through East Dunbartonshire Council’s normal accounting system and payment to applicants will be by BACS.

Prior to claims being made , a monitoring visit may be made to the project. This visit will check that the project has been implemented as described, that financial records associated with the project are in order, that publicity arrangements and equality and sustainability policies have been complied with.  

Where the applicant is unable to demonstrate sufficient progress towards achieving agreed outputs and targets, future funding may be withheld or reduced. Further details will be outlined in the terms and conditions.